Privacy Policy

1. Information We Collect

We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our custom software and data management services.

• Personal Information Provided by You: Full name, business email address, phone number, company name, job title, and details regarding your technical requirements or legacy system architecture submitted via our “Schedule a Consultation” or contact forms.
• Automatically Collected Data: Like most websites, our servers automatically log standard web usage data when you access the Site, including your IP address, browser type, operating system, referring URLs, device information, and pages viewed.

2. Cookies & Analytics

Our Site may use cookies, analytics tools, and similar technologies to improve website functionality, understand visitor behavior, enhance user experience, and maintain security. These technologies may collect information regarding your browsing activity, device characteristics, and interactions with the Site.

You may configure your browser settings to refuse or delete cookies; however, doing so may affect the functionality or performance of certain portions of the Site.

3. Do Not Submit Protected Health Information (PHI)

While Preston Software, LLC designs software solutions for healthcare and medical practice management under strict client-level compliance controls, our public website contact forms are not intended for the transmission of Protected Health Information (PHI) or HIPAA-regulated data. Please do not include sensitive health or patient records in website form submissions.

4. How We Use Your Information

We use personal information collected via our Site for legitimate business purposes, including to:

• Respond to your technical inquiries and schedule consultations.
• Evaluate project scope and provide customized software proposals.
• Maintain, secure, and optimize the performance of our Site.
• Comply with legal obligations and enforce our legal rights.

5. Data Sharing & Third-Party Disclosures

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share information only in the following limited circumstances:

• Service Providers: With trusted vendors, cloud hosting providers, and software tools that assist us in operating our Site and communicating with prospects subject to strict confidentiality obligations.
• Legal Requirements: If required to do so by law, court order, or governmental regulation, or to protect the safety, rights, or property of Preston Software, LLC or others.
• Business Transfers: In connection with any corporate merger, acquisition, restructuring, or sale of company assets.

6. International Data Transfers

Preston Software, LLC operates in the United States and works with clients across international boundaries. If you access our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in our U.S. infrastructure in accordance with applicable U.S. data protection laws.

7. Data Retention & Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, disclosure, loss, misuse, or alteration. We retain personal lead information only as long as necessary to fulfill the business purposes outlined in this policy or to satisfy legal retention requirements.

While we employ reasonable safeguards designed to protect personal information, no method of transmission over the Internet or electronic storage system is completely secure, and we cannot guarantee absolute security.

8. Your Data Rights

Depending on your geographic location (such as California, Virginia, Europe, or Canada), you may have rights regarding your personal data, including the right to request access to, correction of, or deletion of your personal information. To exercise any of these rights, please contact us via our website contact form.

9. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or operational practices. Updated versions will be indicated by a revised “Effective Date” at the top of this document.

10. Contact Us

For questions or concerns regarding this Privacy Policy, please contact: